Create a database
Keep data with a consistent shape — applicant lists, customer contacts, issues, content calendars — in one place.
When you need a database
- Track applicants stage by stage → hiring tracker
- Manage customer contacts and stages → CRM
- Track bugs and issues by severity and environment → issue tracker
- Take event sign-ups through an external form → event sign-up form
- Follow team OKR progress by quarter → OKR tracker
When a project board and the Wiki aren't enough — when you want to collect data repeatedly in a consistent shape.
Step 1 — create your first database
Open Databases
Click the Databases icon in the project's left sidebar.
Pick a template
Click + New DB and choose the closest of the 10 templates. You can also start from an empty list and build it yourself.
Name it and create
Enter a name and the fields and views are created together. You can add your first record right away.
Step 2 — work with views
- Table — every field at a glance. Best for inline editing, sorting, and filtering
- Board — kanban by status. Good for seeing the flow of work
- Gallery — cards with cover images. Suits visual data such as products, people, or issues
- Calendar — a month based on a date field. For due dates and schedules
- Timeline — bars over time. For projects and roadmaps
- List — one compact line each. For a quick scan
- Form — collect responses from outside users (see the next guide)
- Chart — aggregates by category (count/sum/avg/min/max)
The same data can be seen several ways.
Step 3 — add fields
Click + at the right of the Table view header
The field editor opens. Set the name, type, and options, then add it.
What each type is for
Beyond text, number, checkbox, date, and URL/email/phone, there are select (single), multi_select (multiple), status (status groups), person (assignee), and more.
Editing a field
Click a field name in the Table header to rename it, change its options, or delete it. Type conversion only works between compatible types (text↔url, select↔multi, and so on).
What's next
- Collect responses with a public form — how to take sign-ups and feedback from outside users
- Embed a database in the Wiki — put a live list in meeting notes and documents
- CSV import — when you're moving data over from Excel or Google Sheets
With the basics down, these guides take it further.